E-Library and COVID Safety Plans

Resources for Members and Latest Health and Safety Requirements

E-Library

A variety of resources for members are available through the NCDA’s e-library by signing into the Member Login here.

Resources include:

• Manuals including a refreshed Occupational Health and Safety Program
• Toolkits: COVID-19 Safety Guidelines Toolkit, Canadian Anti-Spam compliance, Drug and Alcohol Policy checklists, etc.
• Commonly Used Forms
• Special Offers & Members Stay Safe – savings from TELUS Business, mirror hangers, touchless door opening, face shields and more.

COVID-19 NCDA Toolkit and Guidelines for Members
This is an important reminder to review COVID-19 safety plans. To view the NCDA’s COVID-19 Guidelines and Toolkit for members, login to your member account here (click on the Resource Tab in your account).
Or contact us for your copy.

Latest Health Orders and Screening Requirements

Public Health Orders
The regional public health orders that were place for the Fraser Health and Vancouver Coastal Health regions have now been extended to the whole province until at least February 5, 2021. View the orders here.

As part of the orders announced November 19, 2020, there are new mask requirements: the wearing of masks are required in all indoor retail spaces (except for when eating and drinking). Anyone serving customers must wear a mask and must wear a mask in common areas at your work place.

• Employers are expected to enforce the mandatory mask policy with both employees and customers.
• A customer can be refused entry or service if they do not wear a mask.

Health Screening Required
All businesses operating in BC must make sure employees conduct daily health symptom checks. It’s critical to make sure everyone coming into workplaces are healthy (this does not constitute legal advice and so please consult with your HR and Legal experts). See the following, provided from WorkSafeBC:

• Prior to daily access, ensure all employees and contractors conduct self-assessments before entering the workplace to confirm that they do not currently meet any of the self-isolation criteria established by their local public health officials.
• What does a self-assessment for employees look like?
  • Screening should already be included in every business’s existing COVID-19 safety plan: this could be done by someone asking workers as they arrive at the workplace, through an app, an online form, or through signage and messaging at the entrance to the workplace.
  • This order is a reminder for employers and employees to take the screening seriously and answer honestly, but it does not require in-person assessment of every employee as they arrive at work.
  • All employees should be reminded that now is not the time to get complacent and come to work with symptoms that could be COVID-19.
  • See helpful FAQ from BC Government – Orders (Vancouver Coastal and Fraser Health guidance – here.
• Develop the necessary policies to manage your workplace, including policies around who can be at the workplace, how to address illness that arises at the workplace, and how workers can be kept safe in adjusted working conditions. Communicate these policies clearly to workers through training, signage, and reminders as required.
  • Employers’ policies should prohibit the following people from the workplace:
    Anyone with symptoms of COVID-19 including fever, chills, cough, shortness of breath, sore throat and painful swallowing.
    • Anyone under the direction of public health to self-isolate.
    • Anyone who has arrived from outside of Canada in the past 14 days.
    • These policies should be communicated to workers so they understand their responsibility to not enter the workplace if any of the above conditions apply to them. Consider posting signs at entry places, setting out the policy requirements, providing a reminder to workers. WorkSafeBC poster sample here.
    • Remind employees to monitor themselves daily and to always stay home if they have symptoms.
    • Workplaces must ensure that all workers and customers maintain appropriate physical distance and wear masks when appropriate.
    • Extra care should be taken in small office spaces, break rooms and kitchens.
    • Review WorkSafeBC COVID-19 Safety plan documentation here.
• BC has developed a self-assessment tool to assist employers and employees with self-assessments (take it here).
  • Note that this self-assessment tool is intended for COVID-19 only. Your symptoms may not be related to COVID-19 and could require you to seek medical attention. If you are uncertain and/or feel very sick, contact your family doctor/nurse practitioner or call 8-1-1 (BC’s 24 hour health information and advice line).
  • If the individual answers YES to any questions in the self-assessment, they have NOT passed and should be advised that they should not enter the workplace (including any outdoor, or partially outdoor, workplaces). They should go home to self-isolate immediately and contact their health care provider or 8-1-1 to find out if they need a COVID-19 test.

Business Solutions for Health Screening
With COVID restrictions fluctuating across the country, HR Automation by DealerPILOT has developed a tool for dealers to screen employees for symptoms or risk factors such as probable contact with the virus. This tool opens automatically each day and notifies a manager immediately if an employee is required to self-isolate. To learn more, email: [email protected]

Other resources available for members also include materials developed by KSW – see their Covid-19 Restrictions and Symptom Checklist Form for Workplaces here.